How to Organize a Baby Shower!

Whether or not you volunteered to host a baby shower or were chosen by the mom-to-be, there is no denying that organizing such a special day can be overwhelming, to say the least. That being said, it can also be a rewarding experience that allows you to spoil loved ones, exercise creativity and put your ideas into action. So, where do you start? What do you need? What can you absolutely not forget under no circumstances? With our easy-to-follow guide on how to plan a baby shower, there will be no need to consult professional party planners. Just sit back and read on to give your favorite mom-to-be a shower to remember!

Knowing you have a baby shower to plan no doubt leaves you feeling a mixture of excitement and nerves. Pressure and anticipation sometimes cause us to act on impulse and it's easy to get so caught up in executing your ideas that you can forget to consider the wishes of the mother-to-be.  Before you embark on your baby shower planning why not schedule a chat with the mom? More often than not they have a vision of exactly how they want their special day to be which also means that there is less burden to be creative! So, once you've met with your mother-to-be and have taken note of all her wishes then you can now begin!

baby shower

Step 1: Guest List & Budget! These factors are probably the most complicated, crucial and co-dependent aspects of organizing a baby shower. Remember to keep your guest of honor happy by asking them to provide you with a list of people that she wants at her baby shower. It's also important that you sit with her and go over each area of her life to ensure that no-one is left uninvited. Think about who is paying for the baby shower. Are you asking guests to contribute? Is the mom-to-be footing the cost? Are you paying for it as your gift to the special lady? All of these questions must be considered before working out your budget. The number of guests you have determines the amount of money per head you will have to spend which is a figure that you'll need to keep referring back to throughout the planning process. Ensure that you're in a focused headspace when working out what that magic number is!

Step 2: Decide on a Venue! The venue is arguably one of the most critical decisions that you'll have to make on your planning journey. Before you close on your chosen location, it's important to find out the room capacity, if you will be able to decorate and if you will have time to do so if the venue allows self-catering and will your mom-to-be be comfortable there? Other important considerations to make are the time of year the baby shower is being held and if any of the guests have special requirements like wheelchair access or seating with a backrest etc.

Hosting the baby shower is a great option but you will need to weigh up the pros and cons before committing to opening up your home. Hosting the baby shower in your living room or your backyard can help guests to feel at home in an intimate setting and also means that there is more budget available to spoil your guests. However, if the guest list is large or you have more money to spend then we advise booking a room in a restaurant or hotel. This means that you will have less prep and clear up to do and means that you will be able to relax and enjoy the day too.

Step 3: Think About a Suitable Theme! We hear so many people complaining about the burden of having a theme but when used in the right way, a theme can help you save both time and money. A theme can simply be your mom-to-be's favorite color, their favorite holiday destination or their favorite character from a fairytale. Instead of wasting money on decorations that you may not use again, begin by searching your house and asking guests to search their houses for baskets, fabrics and candle holders that could help enhance the theme. What's more, asking friends and family members with children to borrow games such as stuffed toys, rubber duckies, and building blocks can help bring the theme alive and won't cost you a cent! This will mean that all you will need to do is invest in party décor that spells out the theme such and related disposable cups and plates! Dollar stores are great places to find cheap pieces to dress up or to buy in bulk. What's more, you will also be able to find a cheap sash or balloon to place near the mom-to-be, helping her to feel extra special!

how to organize baby shower

Step 4: Plan Games or an Order of Events! Baby showers can be awkward if there is no structure as they involve strangers coming together in a social setting. Baby shower guest often has no known mutual interests except for the mom-to-be which is why you need to ensure that your event flows smoothly. A common phrase amongst event planners is that 'planning an event is like telling a story' and you need to ensure that your guests are presented with a beginning, a middle and an end.  Scavenger hunts are a great icebreaker as they are engaging, interactive and can be adapted to suit any theme. What's more, if you are planning on sharing emotional wishes and memories, this is best done nearer the end when your guests feel better about sharing personal details in front of each other. Another nice idea in addition to creating a structure is to give people roles. You can make individuals or groups of people responsible for hour time slots or give individuals specific responsibilities such as taking photos or recording which gift came from which guest.  

Step 5: Chose Baby Shower Favors! Giving your guests something to take away from the baby shower is a perfect way for the mom-to-be to thank her guests for attending. Our favorite baby shower favors are edible! Macarons, cake pops, cupcakes and chocolates can all be personalized at a reasonable price and are also easy to adapt to most themes too! If your mother-to-be doesn’t want their guests to receive something edible then what about creating a playlist for the day that your guests can take home. You could burn tracks about motherhood onto a CD or give your guests access to a Spotify playlist!

Finally, remember that your baby shower doesn’t end as soon as the first guest reaches for their coat. Remember that you as the organizer, are responsible for collecting all the gifts and ensuring that your mother-to-be takes them all home. In addition, ensure that all your guests leave with their party favors too! 


Bottom Line

So, there you have it. After reading our guide to planning a baby shower, you will never feel as if time has crept up on you in the build-up to the big day. Even the most organized among us fall victim to feeling slightly out of control with so much responsibility resting on our shoulders. If you're planning a baby shower then our guide will really help you stay on schedule to producing the most flawless baby shower that your mom-to-be has ever seen.

If you're not planning the baby shower but you are a mom-to-be then we can help you too! Check our comparisons of the best jumpers, strollers, walkers and cribs here!