How to write a Resignation Letter?

By Israel S — Published January 18, 2018

How to write a Resignation Letter?

How to write a Resignation Letter?

Things to remember when writing your Resignation

First of all, be sure that you really want to resign. Whatever the reasons for your decision to leave the present job, like you hate your job or the boss, found a better job or have differences with colleagues, remember that parting ways politely is the best step forward.

Think and Decide

Usually a bad day or week with work pressure should not make you take this hasty step. If you are certain you want to leave, take time to think over this step and then come to the conclusion. Be sure it is the step you want since a new job does not always mean it will succeed.

Sometimes workers leave and then regret their hasty step but since their position is already filled up, it may not help to want to return. If the new job pays well but offers no growth opportunities like the current position, you should decide what you prefer.

If you do not have a new job then consider the fact that finding a new job may take three to five months or more. Do you have enough savings to pull you through this time? Usually, consider the work benefits, flexibility, salary and environment before deciding.

Notice Period

Commonly, resignation is given in writing that you will be quitting your job. Providing a notice period with your resignation letter is the standard way of informing your employer about your intention. It also gives them time to find a replacement to take your place.

If your employment contract states a notice period, abide by it else it is sufficient to give a two weeks' notice. If your new job begins on a certain date, think to give your resignation in advance. Sometimes, the employer may relieve you before the notice period with compensating the remaining days.

Write your Resignation

Though you can inform your employer regarding your intent to resign, it is always advisable you give your resignation letter in print. Writing with a calm mind would help you to frame the right words for your resignation letter, and even maintain a constructive relationship even after you have left the company. Keep your letter positive since you needed the work and got the option to work there.

Never bad mouth your company or colleagues. Parting ways amicably is the right way. Remember, previous companies or colleagues would be important for a reference in the future.

This resignation should mention the last date of your work to prevent any misunderstandings later. It is also nice to appreciate the chance for working with the company. Though not necessary, you could share details if you want.

What to include in your Resignation Letter

Though it is not necessary to explain your reason for quitting, you may choose to share the it if it pertains to family commitments or moving to a new city. If you are joining a new company, you could simply mention it without equating the current and future positions.

It is always nice to state any leadership training or promotion opportunities that you have been exposed to in the current position. Keeping your tone in the letter positive.

Lastly, offer to help your employer in the transition process which may affect the work flow. Usually, your project could need updating or any other procedures of the department which need your attention before you quit. Therefore, ensure that all your projects and files are up-to-date and inform your team members regarding your last date. If time permits, you could offer to train your successor before you leave.

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